Document management is a crucial element of any company. This is the place where you create, store and distribute all of your documents outbound and manage the flow of information to your customers. A well-managed process for managing documents outbound can improve customer service, increase sales and increase profitability. However, a poorly managed document management system can lead to lost documents, disorganization and chaos that can harm your reputation as a brand, cost you money and even lose customers.

The three main aspects of a document management system are capture, storage and retrieve. This involves scanning paper into a digital format, and adding indexing through hand entry, enterprise resource management (ERP) Integration and zonal optical characters recognition (OCR) or barcoding, before distribution of the document for use. A EDMS can aid collaboration within an organization with features like tagging or categorization.

Central storage can shield your documents from error and malicious intent with access controls and version control. This ensures that newer versions are always available and older versions are archived in a logical and accessible way.

Outbound document management systems are also an excellent method to ensure the compliance of internal and external regulations. Features such as retention schedules, document classification and tagging as well as automated workflows allow your staff to https://dataroomdb.info/document-management-on-the-horizon-navigating-the-virtual-frontier/ comply with ISO 9001 Document Management Standards, FDA and GMP regulations and other regulatory requirements.